Supplemental Budget Adopted for FY 2016-2017

Following a public hearing on the proposed supplemental budget, the Clackamas SWCD Board of Directors unanimously adopted a supplemental budget for fiscal year 2016-2017 at their regular meeting held on September 20, 2016.

Background

  • Fiscal year 2016-2017 began on July 1, 2016 and ends on June 30, 2017.
  • March 22, 2016: The Budget Committee reviewed the first proposed budget.
  • April 26, 2016: The Budget Committee modified and approved the budget. Later on that day, the Board of Directors moved the public hearing and the scheduled adoption of the approved budget to June 14, 2016.
  • June 14, 2016: The Board of Directors held a public hearing on the budget. The Board of Directors adopted resolution 2016-007: RESOLUTION TO ADOPT THE BUDGET, MAKE APPROPRIATIONS, AND IMPOSE AND CATEGORIZE THE PROPERTY TAX for FISCAL YEAR 2016-17.
  • September 20, 2016: The Board of Directors held a public hearing and then adopted resolution 2016-009: RESOLUTION TO ADOPT A REVISED (SUPPLEMENTAL) BUDGET AND MAKE APPROPRIATIONS FOR FISCAL YEAR 2016-2017.

Why a supplemental budget?

Last year, the District applied for more than $4 million in various grants to support small and medium-sized projects as well as a few very large requests. As the current FY 2016-2017 budget was in development, final awards for several of these grants had not been made. The District included some of the grants in the proposed budget because at the time, the best available information available indicated a reasonable expectation that the grants would be awarded.

Six months later the District knows more about the disposition of some grant applications. One large application was not funded. The Clackamas River Invasive Species Partnership project was funded, with more than $431,000 transmitted to the District last month. This project will require hiring a term employee so another person was added in the supplemental budget.

One application for more than $1 million is still pending. The District expects this grant will be awarded. During budget development, the District believed that these grant funds would flow into the District’s accounts and then be disbursed to landowners. Since then, the District learned that much of this grant funding will go directly to landowners without passing through District accounts. The supplemental budget reduces the amount in the Working Lands Legacy Fund expected to be received by the District.

The District also expects to acquire additional debt to fund the construction of a permanent office and meeting facility to better serve constituents. Resources and requirements in the Building Reserve Fund are increased in the proposed supplemental budget, but most of the debt is held in an unappropriated category with the expectation that most construction expenses will not occur until fiscal year 2017-2018.

The District revised the fund balances available to the District on July 1, 2016. At the same time, the District updated the funding needs for departments and special funds.

Structure of the budget

  • The budget contains five funds: General Fund, Conservation Grants Fund, Conservation Loans Fund, Working Lands Legacy Fund, and Building Reserve Fund.
  • General Fund
    • Page 1 of the budget summarizes resources going into the General Fund. Most operating expenses come out of the General Fund.
    • Page 2 summarizes General Fund requirements by department.
    • Page 3 summarizes General Fund requirements by object classification.
    • Page 4 lists requirements for the District Operations Department for management and administrative areas of the District.
    • Page 5 lists requirements for the Conservation Services Department for technical assistance work provided to customers.
    • Page 6 lists requirements for the Land Management Department for work performed on land owned or managed by the District.
    • Page 7 lists requirements not allocated to other departments. This sheet shows transfers made to other funds.
  • Special and reserve funds
    • Page 8 summarizes resources and requirements for the Conservation Grants Fund. Previously, this fund included grants and loans provided to customers for the implementation of conservation practices and programs. In the FY 2016-2017 budget, conservation loans are summarized separately on page 9.
    • Page 9 summarizes resources and requirements for the new Conservation Loans Fund.
    • Page 10 summarizes resources and requirements for the Working Lands Legacy Fund.
    • Page 11 summarizes resources and requirements for the Building Reserve Fund.
  • Worksheets: Budget worksheets included in this packet may contain additional detail about resources and/or requirements.

Questions?

Please contact the District’s General Manager.

Downloads

The supplemental budget and resolution are available below:

10 - Resolution to Adopt Supplemental Budget, Adopt Revised Budget, and Make Appropriations for FY 2016-2017
10 - Resolution to Adopt Supplemental Budget, Adopt Revised Budget, and Make Appropriations for FY 2016-2017
10-Resolution_2016_09-FY_2016_2017_Supplemental_Revised_Budget-REVISED-20September2016.pdf
97 KB
11 Downloads
Details...
11 - CSWCD Supplemental/Revised Budget for Fiscal Year 2016-2017, ADOPTED September 20, 2016
11 - CSWCD Supplemental/Revised Budget for Fiscal Year 2016-2017, ADOPTED September 20, 2016
CSWCD_Budget-FY_2016-2017-SUPPLEMENTAL_1-ADOPTED-20Sep2016-ALL_PAGES-web.pdf
Version: ADOPTED
1.3 MB
11 Downloads
Details...

All files associated with the FY 2016-2017 District budget are available below:

1 - 2016-2017 Budget Calendar
1 - 2016-2017 Budget Calendar
2016-2017-Budget_Calendar-CSWCD-APPROVED-16February2016.pdf
Version: Approved February 16, 2016
0.1 MB
30 Downloads
Details...
10 - Resolution to Adopt Supplemental Budget, Adopt Revised Budget, and Make Appropriations for FY 2016-2017
10 - Resolution to Adopt Supplemental Budget, Adopt Revised Budget, and Make Appropriations for FY 2016-2017
10-Resolution_2016_09-FY_2016_2017_Supplemental_Revised_Budget-REVISED-20September2016.pdf
97 KB
11 Downloads
Details...
11 - CSWCD Supplemental/Revised Budget for Fiscal Year 2016-2017, ADOPTED September 20, 2016
11 - CSWCD Supplemental/Revised Budget for Fiscal Year 2016-2017, ADOPTED September 20, 2016
CSWCD_Budget-FY_2016-2017-SUPPLEMENTAL_1-ADOPTED-20Sep2016-ALL_PAGES-web.pdf
Version: ADOPTED
1.3 MB
11 Downloads
Details...
2 - Budget proposed by Budget Officer for FY 2016-2017
2 - Budget proposed by Budget Officer for FY 2016-2017
CSWCD_Budget-FY_2016-2017-PROPOSED_BY_BUDGET_OFFICER-22March2016-ALL_PAGES-web.pdf
Version: Presented March 22, 2016
1.1 MB
25 Downloads
Details...
3 - Budget Message from Budget Officer for FY 2016-2017
3 - Budget Message from Budget Officer for FY 2016-2017
CSWCD-2016-2017-budget-message-web.pdf
Version: Presented March 22, 2016
1.1 MB
25 Downloads
Details...
4 - CSWCD Budget for Fiscal Year 2016-2017, APPROVED April 26, 2016
4 - CSWCD Budget for Fiscal Year 2016-2017, APPROVED April 26, 2016
CSWCD_Budget-FY_2016-2017-APPROVED_BY_BUDGET_COMMITTEE-26April2016-ALL_PAGES-web.pdf
Version: APPROVED
1.1 MB
12 Downloads
Details...
5 - 2016-2017-Budget Calendar REVISED
5 - 2016-2017-Budget Calendar REVISED
2016-2017-Budget_Calendar-CSWCD-REVISED-26April2016.pdf
81 KB
11 Downloads
Details...
6 - CSWCD LB1 form FOR FY 2016-2017
6 - CSWCD LB1 form FOR FY 2016-2017
CSWCD-LB1-form-FY1617-corrected-5-26-16.pdf
Version: 5-26-16
86 KB
6 Downloads
Details...
7 - CSWCD Budget for Fiscal Year 2016-2017, ADOPTED June 14, 2016
7 - CSWCD Budget for Fiscal Year 2016-2017, ADOPTED June 14, 2016
CSWCD_Budget-FY_2016-2017-ADOPTED_BY_BOARD-14June2016-ALL_PAGES-FINAL-web.pdf
Version: ADOPTED, FINAL
1.2 MB
24 Downloads
Details...
8 - CSWCD - Proposed supplemental budget for FY 2016-2017
8 - CSWCD - Proposed supplemental budget for FY 2016-2017
CSWCD_Budget-FY_2016-2017-SUPPLEMENTAL_1-PROPOSED-8Sep2016-ALL_PAGES.pdf
Version: Proposed
0.4 MB
10 Downloads
Details...
9 - Supplemental budget notice to be published in the Oregonian
9 - Supplemental budget notice to be published in the Oregonian
CSWCD-Supp-Budget-hearing-notice-9-8-16-for-Oregonian.pdf
8 KB
6 Downloads
Details...

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