The Clackamas Soil and Water Conservation District requests proposals for Website Design Services. Proposals must be received by 4:30 p.m. on May 10, 2024, at its office location at 22055 S. Beavercreek Rd, Beavercreek, OR 97004. It is the sole responsibility of the proposer to ensure that the proposal is received by the specified date and time. Late proposals will be rejected.
The winning proposer will redesign the District website to reflect the values and goals of the District.
Project Background
The Clackamas Soil and Water Conservation District (“District”) is a non-regulatory service district that serves more than 380,000 residents in Clackamas County. The District works to enhance the livability of our communities by protecting water quality, fish, wildlife habitat, and working lands. As a local government entity, the District is governed by a board of seven locally elected members.
Clackamas Soil and Water Conservation District (Clackamas SWCD) has a staff of nearly 20 people who deliver technical and financial resources to Clackamas County residents to improve the management and function of lands throughout the county. Our focus is the protection and enhancement of natural resources that benefit fish, wildlife, and people.
Clackamas SWCD cannot provide one-on-one technical assistance for all the requests we receive and must rely on education and outreach efforts to fill the need. Our education and outreach take many forms; however, the centerpiece is our website. While the District has many strengths, we are not the technical authority on many questions that come our way. The website will also help us direct information seekers to the most appropriate expert.
The District is seeking proposals for re-design of its website, https://conservationdistrict.org.
Questions or Requests for Additional Information
This Request for Proposals represents the most definitive statement the District will make concerning the information upon which proposals are to be based. Any verbal information that is not addressed in this RFP will not be considered by the District in evaluating the Proposal.
All questions relating to this RFP should be addressed to Lisa Kilders, at (503) 210-6002 or by email, at [email protected].
Any questions which in the opinion of the District warrant a written reply will result in an RFP amendment that will be made available to all interested parties.
The District will not respond to questions received after 12:00 p.m., May 6, 2024.
Proposal Opening
Sealed proposals will be opened over a web meeting on Monday, May 13th at 10:00 a.m.. If you wish to attend in person, please RSVP to: [email protected].
Here is the Zoom web link inviation:
Topic: Proposal Opening: Website Design Services
Time: May 13, 2024, 10:00 AM Pacific Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/85651430836?pwd=T1JBNWJ1Sysvc0F5Mmw0S2dQTzZLUT09
Meeting ID: 856 5143 0836
Passcode: 011067
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+13462487799,,85651430836#,,,,*011067# US (Houston)
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- +1 253 215 8782 US (Tacoma)
Find your local number: https://us02web.zoom.us/u/kdjkKQ9mjn
Update #1 – April 24, 2024
We have posted a Question and Answer document to address questions to date about the Request for Proposals. You can find that document below in the downloads section as Set 1 Questions and Answers Website Design RFP 4-24-24.
Update #2 – April 29, 2024
We have posted a Question and Answer document to address questions to date about the Request for Proposals. You can find that document below in the downloads section as Set 2 Questions and Answers for Website RFP 4-29-24.
Update #3 – May 6, 2024
We have posted a Questions and Answer document to address questions to date about the Request for Proposals. You can find that document below in the downloads section as Set 3 Question and Answers for the Website Design RFP Week of April 29
Update #4 – May 8, 2024
We have posted a FINAL Questions and Answer document to address questions to date about the Request for Proposals. You can find that document in the downloads section as Set 4 Final QA for Website Design Friday and Monday Final.
Update #5 – May 14, 2024
At the public proposal opening on May 13, 2024, we opened and read the 53 proposals.
The proposals will be evaluated based on the criteria outlined in the Request for Proposals, and a recommendation of award will be made to the CSWCD Board of Directors for approval at their next meeting on Tuesday, May 21, 2024. The Notice of Intent to Award will be sent to all proposers as soon as possible after board approval. Once the Board provides a Notice of Intent to Award, our goal will be to have a contract in place by July 1, 2024.
A downloadable document is available as item 06 — Website Redesign – Proposal Total Cost List below.
Update #6 – May 22, 2024
Notice of Intent to Award Contract for Clackamas SWCD Website Design Project
Clackamas SWCD has determined that The Beauty Shop Studio submitted the proposal most advantageous to the District based on the criteria listed in the “Website Design Services” Request for Proposals.
On or after May 22, 2024, Clackamas SWCD intends to award the contract in the amount of $63,000 to The Beauty Shop Studio.
A downloadable notice document is available below as item 07 — Clackamas SWCD Notice of Intent to Award.
Deadlines
All questions regarding the RFP must be received no later than Tuesday, May 6th, 2024, 12:00 p.m.
All bids must be received no later than Friday, May 10th, 2024, 4:30 p.m.
Request for Proposal Document
Set-1-questions-and-answers-Website-Design-RFP-4-24-24.pdf
Set-2-questions-and-answers-for-Website-RFP-4-29-24.pdf
Set-3-Questions-and-Answers-for-the-Website-Design-RFP-week-of-April-29.pdf
Set-4-Final-QA-for-Website-Design-Friday-and-Monday-final.pdf
