Request for Proposals: Landscape Design Services – Conservation Resource Center

CRC building exterior from road

The Clackamas Soil and Water Conservation District (“CSWCD”) requests proposals for landscape design services at its business office located at 22055 S. Beavercreek Road in Beavercreek, Oregon. The deadline for submission is 2:00 p.m., on Friday, February 9, 2024, in CSWCD’s business office. Late submissions will be returned unopened.

The winning proposer will redesign the Plaza and landscaping to reflect the values and goals of the District.

Project Background

Clackamas SWCD’s Conservation Resource Center (CRC) is the center of operations for approximately 20 staff who deliver technical and financial resources to Clackamas County residents to improve the management and function of lands throughout the county for healthier communities and habitat.

CRC Plaza from West Stairway

CRC Plaza from West Stairway

Constructed in 2019, the L-shaped 10,851 square foot facility adjoins a 5,320 square foot, semi-rectangular plaza composed of fill and topped with decomposed granite with drains to a stormwater management basin to remove excess surface water. The Plaza is elevated above the natural grade and driveway to maintain a consistent elevation with the main building, whose conference room egress opens onto the Plaza.

The building landscaping, also installed in 2019, is supported by a functioning irrigation system, and consists of typical ornamental species with some limited native plants included. Trees, shrubs, groundcover, and grass have all been incorporated, and are located directly adjacent to the building and in and around the surrounding parking areas and driveways.

Current landscaping is not reflective of CSWCD’s values and desired use of the CRC for demonstration and education of the people it serves. Ideally the Plaza will support multiple uses and the landscaping will reflect CSWCD’s commitment to natural resource conservation and promotion of responsible land management to support sustainable agriculture and forestry, accessible open spaces, wildlife habitat, ecologic function, climate resiliency, and healthy communities.

Direct questions to Jason Faucera by email at [email protected] or by telephone at (503) 210-6013.

Sealed proposals will be opened over web meeting on Friday, February 9th at 2:30pm. If you wish to attend in person, please RSVP to: [email protected].

Here is the Zoom web meeting invitation:

Proposal Opening: Landscape Design Services – Conservation Resource Center
Friday, February 9th, 2024 @ 2:30 p.m.

Join Zoom Meeting
https://us02web.zoom.us/j/85187391893

Meeting ID: 851 8739 1893

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Update #6 – February 20, 2024

Notice of Intent to Award Contract for Conservation Resource Center Plaza and Landscaping Design Project

Clackamas SWCD has determined that Studio Wild Landscape Architecture, LLC, submitted the proposal most advantageous to the District based on the criteria listed in the “Landscape Design Services” Request for Proposals.

On or after February 20, 2024, Clackamas SWCD intends to award the contract in the amount of $26,000 to Studio Wild Landscape Architecture, LLC.

A downloadable notice document is available below as item 07 — CSWCD RFP – Landscape Design Services – Notice of Intent to Award.pdf.

Update #5 – February 9, 2024

At the public proposal opening on February 9, we opened and read the following eight proposals:

Bidder Total Cost Proposal
Abbaté Designs/Mackenzie $34,007
Akana $34,660
Dougherty Landscape Architects (DLA) $54,290
Ground Workshop, LLC $106,298
Habitat Gardens $16,850
Habitat Landscape Design $18,000
Studio Wild Landscape Architecture $26,000
ZCS Engineering & Architecture $81,000

The proposals will be evaluated based on the criteria outlined in the Request for Proposals, and a recommendation of award will be made to the CSWCD Board of Directors for approval at their next meeting on Tuesday, February 20, 2024. The Notice of Intent to Award will be sent to all proposers as soon as possible after board approval. Once the Board provides a Notice of Intent to Award, our goal will be to have a contract in place by March 1.

A downloadable document is available as item 06 — CSWCD RFP – Landscape Design Services – Proposal Opening Results – 2024-02-09 below.

Update #4 – February 6, 2024

With the deadline passing today for inquiries about the Landscape Design Services Request for Proposal, we are releasing a final question and answer update to address all remaining questions about the project. You can find it in the documents section below as item 05 — CSWCD RFP – Landscape Design Services – RFP Q&A Set 2 – Final 2024-02-06.

Update #3 – February 2, 2024

We have posted a Question and Answer document to address questions to date about the Request for Proposals. You can find that document below in the downloads section as item 04 — CSWCD RFP – Landscape Design Services – RFP Q&A Set 1 2024-02-02. If there are additional questions posed, a second Q&A set will be posted after the February 6 deadline.

Update #2 – February 1, 2024

Addendum 1, which adds a cost proposal requirement to the Proposal Content section on pages 3 and 4, has been made available here and in the documents below as item 03.

Acknowledgement of receipt of Addendum 1 and any future addenda is required in the proposal. Proposals without acknowledgement of all addenda may subject the bidder to disqualification.

Update #1 – February 1, 2024

A site visit notes document which lists site visit attendees shares information presented and questions answered at the optional site visit Tuesday, January 30th, 2024 at the project site. Please see item 02 below to download the site visit notes document. Subsequent questions posed before the February 6 deadline will be addressed in future updates in this same article on our website.

Site drawings related to this project are available upon request. Please contact Jason Faucera at [email protected] or (503) 210-6013 and provide your contact and company information to be sent a link to download the drawings.

Deadlines

All questions regarding the RFP must be received no later than Tuesday, February 6th, 2024, 2:00 p.m.

All bids must be received no later than Friday, February 9th, 2024, 2:00 p.m.

Pre-bid site showing

An optional pre-bid site showing will be held at 22055 S Beavercreek Road, Beavercreek, OR 97004 on Tuesday, January 30th, 2024, from 10:00 a.m. – 11:00 a.m. Please supply your own copy of the RFP documents and requirements to the visit where we will answer questions about the site and RFP.

Site showings outside of the January 30th showing are by appointment only, and only until February 6 at 2:00pm. Please contact Jason Faucera at [email protected] or (503) 210-6013 to arrange an alternate showing.

CRC Plaza from Center of SW Perimeter Arc

CRC Plaza from Center of SW Perimeter Arc

Request for Proposal Documents

01 -- CSWCD RFP - Request For Proposals - Landscape Design Services
01 -- CSWCD RFP - Request For Proposals - Landscape Design Services
01-CSWCD-RFP-Request-for-Proposals-Landscape-Design-Services.pdf
1.8 MB
91 Downloads
Details...
02 -- CSWCD RFP - Plaza And Landscaping Design -  Site Visit Notes - 2024-01-30
02 -- CSWCD RFP - Plaza And Landscaping Design - Site Visit Notes - 2024-01-30
02-CSWCD-RFP-Plaza-and-Landscaping-Design-Site-Visit-Notes-2024-01-30.pdf
0.1 MB
22 Downloads
Details...
03 -- CSWCD RFP - Landscape Design Services - Addendum 1 - 2024-02-01
03 -- CSWCD RFP - Landscape Design Services - Addendum 1 - 2024-02-01
03-CSWCD-RFP-Landscape-Design-Services-Addendum-1-2024-02-01.pdf
0.2 MB
28 Downloads
Details...
04 -- CSWCD RFP - Landscape Design Services - RFP Q&A Set 1 2024-02-02
04 -- CSWCD RFP - Landscape Design Services - RFP Q&A Set 1 2024-02-02
04-CSWCD-RFP-Landscape-Design-Services-RFP-QA-Set-1-2024-02-02.pdf
0.1 MB
27 Downloads
Details...
05 -- CSWCD RFP - Landscape Design Services - RFP Q&A Set 2 - Final 2024-02-06
05 -- CSWCD RFP - Landscape Design Services - RFP Q&A Set 2 - Final 2024-02-06
05-CSWCD-RFP-Landscape-Design-Services-RFP-QA-Set-2-Final-2024-02-06.pdf
0.4 MB
21 Downloads
Details...
06 -- CSWCD RFP - Landscape Design Services - Proposal Opening Results - 2024-02-09
06 -- CSWCD RFP - Landscape Design Services - Proposal Opening Results - 2024-02-09
06-CSWCD-RFP-Landscape-Design-Services-Proposal-Opening-Results-2024-02-09.pdf
0.2 MB
15 Downloads
Details...
07 -- CSWCD RFP - Landscape Design Services - Notice Of Intent To Award
07 -- CSWCD RFP - Landscape Design Services - Notice Of Intent To Award
07-CSWCD-RFP-Landscape-Design-Services-Notice-of-Intent-to-Award.pdf
0.2 MB
8 Downloads
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Clackamas SWCD