Invitation to Bid: Shop Office Space Retrofit – Conservation Resource Center

CRC building exterior from road

Sealed Competitive Bids to provide construction services for the Clackamas Soil and Water Conservation District (“District”) will be received at the District office, 22055 S. Beavercreek Road in Beavercreek, Oregon, until 2 p.m. on Wednesday, June 28, 2023. Any Bids received after the specified time will not be considered.

Bids will be for the retrofit of the shop outbuilding behind the District’s administration building to create office space and storage. The site is located at 22055 S. Beavercreek Road in Beavercreek, Oregon. Bid documents can be obtained by contacting Jason Faucera by email at [email protected]; by telephone at (503) 210-6013; or at the District office, 22055 S. Beavercreek Road, Suite 1, Beavercreek, OR, 97004. Construction documents can be reviewed by appointment in the District office at the above address, or on the District website at www.conservationdistrict.org (see construction documents below).

Payment of Oregon prevailing wages effective January 1, 2023 for Region 2 (Clackamas, Multnomah, and Washington counties) is required. Oregon’s prevailing wages can be found at https://www.oregon.gov/boli/employers/Pages/which-prevailing-wage-rate-applies-to-this-project.aspx.

Direct questions to Jason Faucera by email at [email protected] or by telephone at (503) 210-6013.

Update #6 – July 19, 2023

Notice of Intent to Award Contract for Conservation Resource Center Shop Office Retrofit Public Improvement Project

Clackamas SWCD has determined that Buildskape, LLC, submitted the lowest responsive, responsible bid for the “Conservation Resource Center Shop Office Retrofit Project.”

On or after July 28, 2023, Clackamas SWCD intends to award the contract in the amount of $261,422 to Buildskape, LLC, with work tentatively expected to begin in August 2023.

A downloadable notice document is available as item L below.

Update #5 – June 28, 2023

At the public bid opening on June 28, we received and read the following five bids:

Bidder Base Bid Alternate Bid
Buildskape, LLC $261,422 $289,397
Walen Construction, LLC $296,799 $303,410
Columbia-Cascade Construction, Inc. $271,500 $286,700
GSI Builders, Inc. $313,615 $325,818
Creative Contracting, LLC $264,552.81 $287,045.29

The bids will be evaluated, and the lowest responsive, responsible bid will be submitted for approval to the District’s Board of Directors on Tuesday, July 18. The Notice of Intent to Award will be sent to all bidders as soon as possible after board approval. Once the Board provides a Notice of Intent to Award, our goal will be to have a contract in place by August 1 with work commencing shortly thereafter.

A downloadable document is available as item K below.

Update #4 – June 26, 2023

With the deadline passing last Friday, June 23rd for inquiries about the Shop Office Retrofit Invitation to Bid, we are releasing a final question and answer update to address all remaining questions about the project. You can find that document below in the downloads section as item J — SHOP RETROFIT – ITB Q&A Set 1 – 2023-06-26.

Update #3 – June 22, 2023

Per the Invitation to Bid Documents, sealed bids will be opened over web meeting on Wednesday, June 28th at 4:00pm. If you wish to attend in person, please RSVP to: [email protected]. The gate to the property will be closed, so you must press the call button to enter.

Here is the Zoom web meeting invitation:

Bid Opening: Shop Office Retrofit – Conservation Resource Center
Wednesday, June 28th, 2023 @ 4:00 PM

Join Zoom Meeting
https://us02web.zoom.us/j/83291476873

Meeting ID: 832 9147 6873

One tap mobile
+17193594580,,83291476873# US
+12532050468,,83291476873# US

Update #2 – June 8, 2023

Addendum 1, which clarifies the electrical requirements for the main construction area and the remaining portion of the shop building, has been made available here and in the documents below as item I. Also, the updated electrical locations drawing as shown in Addendum 1 can be found in the drawings download item E below.

Acknowledgement of receipt of Addendum 1 and any future addenda is required on the bid form (Attachment B of the bid documents that are only available upon request as mentioned above). Bids without acknowledgement of all addenda will be deemed non-responsive and will be disqualified from selection.

Site showings outside of the May 31 showing are by appointment only. Please contact Jason Faucera at [email protected] or (503) 210-6013 to arrange an alternate showing. If you show up at the office without an appointment you will be asked to come back after making an appointment.

Update #1 – June 1, 2023

A site visit notes document which lists site visit attendees shares information presented and questions answered at the optional site visit yesterday at the Shop Office Retrofit Project space. Please see item H below to download the site visit notes document. Subsequent questions posed before the June 23 deadline will be addressed in future updates in this same article on our website.

Deadlines

All questions regarding the ITB must be received no later than Friday, June 23, 2023, 5:00 p.m.

All bids must be received no later than Wednesday, June 28, 2023, 2:00 p.m., subcontractor disclosure forms due by 4:00 p.m.

Pre-bid site showing

An optional pre-bid site showing will be held at 22055 S Beavercreek Road, Beavercreek, OR 97004 on Wednesday, May 31, 2023, from 11:00 a.m.- noon. Please bring a copy of the design, requirements and any questions you may have about the project.

Site showings outside of the May 31 showing are by appointment only. Please contact Jason Faucera at [email protected] or (503) 210-6013 to arrange an alternate showing.

Shop building exterior

SHOP RETROFIT – Shop Building Exterior

Construction Documents

Please see the construction documents below for job requirements.

00 -- ITB Construction Documents - Cover Sheet
00 -- ITB Construction Documents - Cover Sheet
00-ITB-Construction-Documents-cover_sheet.pdf
0.2 MB
138 Downloads
Details...
A -- SHOP RETROFIT - Scope Of Work
A -- SHOP RETROFIT - Scope Of Work
A-SHOP-RETROFIT-Scope-of-Work.pdf
0.2 MB
141 Downloads
Details...
B -- SHOP RETROFIT - Public Improvement Contract General Conditions
B -- SHOP RETROFIT - Public Improvement Contract General Conditions
B-SHOP-RETROFIT-Public-Improvement-Contract-General-Conditions-.pdf
0.7 MB
132 Downloads
Details...
C -- SHOP RETROFIT - Supplementary Conditions
C -- SHOP RETROFIT - Supplementary Conditions
C-SHOP-RETROFIT-Supplementary-Conditions.pdf
0.3 MB
115 Downloads
Details...
D -- SHOP RETROFIT - Sample Public Works Construction Agreement
D -- SHOP RETROFIT - Sample Public Works Construction Agreement
D-SHOP-RETROFIT-Sample-Public-Works-Construction-Agreement.pdf
0.4 MB
102 Downloads
Details...
E -- SHOP RETROFIT - Drawings
E -- SHOP RETROFIT - Drawings
E-SHOP-RETROFIT-Drawings.zip
12.2 MB
113 Downloads
Details...
F -- SHOP RETROFIT - Light Fixture Examples And Shop Heater Specs
F -- SHOP RETROFIT - Light Fixture Examples And Shop Heater Specs
F-SHOP-RETROFIT-Light-Fixture-Examples-and-Shop-Heater-Specs.zip
4.7 MB
136 Downloads
Details...
G -- SHOP RETROFIT - Photos
G -- SHOP RETROFIT - Photos
G-SHOP-RETROFIT-Photos.zip
15.0 MB
155 Downloads
Details...
H -- SHOP RETROFIT - Site Visit Notes, May 31, 2023
H -- SHOP RETROFIT - Site Visit Notes, May 31, 2023
H-SHOP-RETROFIT-Site-Visit-Notes-2023-05-31.pdf
0.1 MB
136 Downloads
Details...
I -- SHOP RETROFIT - Addendum 1
I -- SHOP RETROFIT - Addendum 1
I-SHOP-RETROFIT-Addendum-1-2023-06-07.pdf
9.4 MB
149 Downloads
Details...
J -- SHOP RETROFIT - ITB Q&A Set 1 - 2023-06-26
J -- SHOP RETROFIT - ITB Q&A Set 1 - 2023-06-26
J-SHOP-RETROFIT-ITB-QA-Set-1-2023-06-26.pdf
0.1 MB
95 Downloads
Details...
K -- SHOP RETROFIT - Bid Opening Results
K -- SHOP RETROFIT - Bid Opening Results
K-SHOP-RETROFIT-Bid-Opening-Results.pdf
0.2 MB
104 Downloads
Details...
L -- SHOP RETROFIT - Notice Of Intent To Award
L -- SHOP RETROFIT - Notice Of Intent To Award
L-SHOP-RETROFIT-Notice-of-Intent-to-Award.pdf
0.2 MB
78 Downloads
Details...

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Clackamas SWCD