Invitation to Bid: Tenant Improvements – Conservation Resource Center

CRC building exterior from road

Clackamas SWCD is requesting bids from qualified contractors for the construction of tenant improvements in the District’s administration building in Beavercreek, Oregon. This tenant improvement project will take place in a walled and carpeted space left unfinished for the purposes of the build out.

Construction of this space is estimated to take place this fall with the intention of leasing the space in late fall or early winter. Construction will need to comply with the drawings and requirements listed below when complete. Responsive proposals will acknowledge these requirements and that they will be met at the proposed cost.

Update #6 – September 22, 2020

Notice of Intent to Award Contract for Conservation Resource Center Tenant Improvement Public Improvement Project

Clackamas SWCD has determined that Cedar Mill Construction Company, LLC, submitted the lowest responsive, responsible bid for the “Conservation Resource Center Tenant Improvement Project.”

On or after September 29, 2020, Clackamas SWCD intends to award the contract in the amount of $111,000 to Cedar Mill Construction Company, LLC contingent upon approval of a lease with USDA, with work tentatively expected to begin in October 2020.

A downloadable notice document is available as item K below.

Update #5 – September 15, 2020

At the public bid opening on September 10, we received and read the following three bids:

  • Prospice Builders – $193,704
  • First Cascade Corporation – $159,724
  • Cedar Mill Construction Company, LLC – $111,000

The bids will be evaluated and the lowest responsive, responsible bid will be submitted for approval to the District’s board of directors on Tuesday, September 22. The Notice of Intent to Award will be sent to all bidders as soon as possible after board approval. The contract award is contingent upon approval of a lease with USDA, with work tentatively expected to begin in October 2020.

A downloadable document is available as item J below.

Update #4 – September 10, 2020

At 1:00pm today Clackamas SWCD received a level three evacuation mandate and has had to close the Conservation Resource Center in Beavercreek, OR effective immediately.

The following changes are made to the Tenant Improvement ITB as a result:

  • The “Bid Closing” deadline has been extended 4 hours to 6:00pm, today, Thursday, September 10th.
  • The “First-Tier Contractor Forms” deadline has been extended 4 hours to 8:00pm, today, Thursday, September 10th.
  • The Bid Opening public meeting has been rescheduled 4 hours later to 8:00pm , today, Thursday, September 10th.
  • No hard copy Bids will be accepted. We will only accept online proposals emailed to: [email protected]

Please do not come to the Beavercreek office. Please check the website for updates.

Here is the Zoom web meeting invitation:

Bid Opening: Tenant Improvements – Conservation Resource Center
September 10, 2020 08:00 PM Pacific Time (US and Canada)

Join Zoom Meeting
https://us02web.zoom.us/j/83036364474

Meeting ID: 830 3636 4474

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Update #3 – September 9, 2020

Per the Invitation to Bid Documents, sealed bids will be opened over web meeting on Thursday, September 10th at 4:00pm. Those who wish to attend in person must be prepared to social distance and masks will be required. Please RSVP to: [email protected] if you plan to attend in person. The gate to the property will be closed, so you must press the call button to enter.

Update #2 – September 8, 2020

A second question and answer document has been posted. Please see item I below to download the second question and answer document.

Update #1 – September 3, 2020

A question and answer document and site visit attendee list have been created related to the optional site visit today at the tenant improvement space. Please see items G and H below to download the question and answer and attendee documents along with other requirements of the Invitation to Bid. Subsequent questions up to the deadline for questions listed below will be addressed in future updates.

Deadlines

All questions regarding the ITB must be received no later than Monday, September 7, 2020, 5:00 p.m.

All bids must be received no later than Thursday, September 10, 2020, 2:00 p.m.

Pre-bid site showing

An optional pre-bid site showing will be held at 22055 S Beavercreek Road, Beavercreek, OR 97004 on Thursday, September 3, 2020, from 10:00-11:00 a.m. Please bring a copy of the design, requirements and any questions you may have about the project. If you plan on attending the site showing, please RSVP to Jason Faucera at [email protected] or (503) 210-6013. Social distancing precautions will be enforced. Masks are required of all participants.

CRC TI space from SE open office entry looking NWCRC TI space from NE exterior entry looking SW

For more information

Please see the Invitation To Bid documents below for additional information.

A -- CRC TI Space - ITB - Invitation To Bid Tenant Improvements
A -- CRC TI Space - ITB - Invitation To Bid Tenant Improvements
A-CRC-TI-Space-ITB-Invitation-to-Bid-Tenant-Improvements.pdf
0.1 MB
41 Downloads
Details...
B -- CRC TI Space - ITB - ITB Attachments A-D
B -- CRC TI Space - ITB - ITB Attachments A-D
B-CRC-TI-Space-ITB-ITB-Attachments-A-D.pdf
0.1 MB
38 Downloads
Details...
C -- CRC TI Space - ITB - Sample Construction Contract
C -- CRC TI Space - ITB - Sample Construction Contract
C-CRC-TI-Space-ITB-Sample-Construction-Contract.pdf
0.3 MB
35 Downloads
Details...
D -- CRC TI Space - Design - Requirements For Construction
D -- CRC TI Space - Design - Requirements For Construction
D-CRC-TI-Space-Design-Requirements-for-Construction.pdf
6.0 MB
29 Downloads
Details...
E -- CRC TI Space - Design - Design Drawings
E -- CRC TI Space - Design - Design Drawings
E-CRC-TI-Space-Design-Design-Drawings.pdf
5.4 MB
35 Downloads
Details...
F -- CRC TI Space - Photos
F -- CRC TI Space - Photos
F-CRC-TI-Space-Photos.zip
1.1 MB
27 Downloads
Details...
G -- CRC TI Space - ITB Questions and Answers - Set 1
0.2 MB
34 Downloads
Details...
H -- CRC TI Space - Site Visit Attendees - September 3, 2020
H -- CRC TI Space - Site Visit Attendees - September 3, 2020
H-CRC-TI-Space-Site-Visit-Attendees-2020-09-03.pdf
0.1 MB
38 Downloads
Details...
I -- CRC TI Space - ITB Questions and Answers - Set 2
0.2 MB
24 Downloads
Details...
J -- CRC TI Space - Bid Opening Results
J -- CRC TI Space - Bid Opening Results
J-CRC-TI-Space-Bid-Opening-Results.pdf
0.1 MB
13 Downloads
Details...
K -- CRC TI Space - Notice Of Intent To Award
K -- CRC TI Space - Notice Of Intent To Award
K-CRC-TI-Space-Notice-of-Intent-to-Award.pdf
0.1 MB
4 Downloads
Details...

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